Planning a special event can feel daunting, but our guide on how to plan a successful party will help you create a gathering everyone remembers.
Whether you're arranging a milestone birthday party, a lively office event, an anniversary, christening or even a baby shower, thoughtful party planning is key. In this blog, we cover everything from choosing the perfect venue and working out your budget to adding entertainment, surprise elements and tips for corporate occasions. With a strategic party planning checklist and some insider advice from Stone Court House, you'll be set to organise an unforgettable celebration with style and ease.
How to Choose a Venue for Your Party
The venue is the heart of any memorable party. Here are six essential factors to consider when searching for the right place, whether it's an anniversary party, family milestone or corporate gathering:
Event Type
Decide if the party is formal, casual or themed. Stone Court House provides a sophisticated backdrop for everything from birthday parties to christenings.
Guest List Size
Ensure the venue offers enough space to accommodate everyone comfortably, without feeling crowded or too sparse.
Location Accessibility
Pick a venue with good transport links.
Facilities
Look for must-have features like a kitchen, toilet facilities, and easy accessibility for all guests.
Weather Considerations
For outdoor parties, check if there's shelter or an indoor alternative in case of rain, and climate control for year-round comfort.
Flexibility with Suppliers
Choose a venue that allows you to bring in your own décor, caterers or entertainment, making it truly personal to your event.
A luxury Georgian townhouse like Stone Court House offers the perfect mix of historic charm and modern convenience, helping you craft the party of your dreams.
Read our guide on how to choose the perfect venue for your party!
How Much Does It Cost to Have a Party in a Venue?
One of the most common party planning questions is, “What will it cost?” Venue hire prices in Maidstone and the South East can vary widely, depending on your needs.
Boutique hotels and private hire properties such as Stone Court House may range from £200 - £500 to several thousand, especially for premium packages. Costs depend on the date (weekends and holidays are pricier), timing, and the number of guests.
Most venues include essentials like tables, chairs, cleaning, and sometimes AV equipment—but always check what's provided. For budget-friendly tips, consider booking off-peak, opting for dry hire if you prefer to bring your own suppliers, or looking for bundle deals that might include catering or décor. With careful consideration, you can create a spectacular event that fits your budget and vision.
Based in Maidstone?
Stone Court House is conveniently located in central Maidstone, with rooms and packages suitable for all types of event - from parties to corporate gatherings!
How to Plan an Office Party
Throwing a successful office party requires planning for fun and practicality. Consider these four crucial points:
Purpose
Define whether the event is about team bonding, celebrating achievements, or marking an end-of-year milestone.
Budget
Set a spending limit early and involve colleagues in major decisions to boost buy-in.
Venue Fit
Choose a place like Stone Court House that reflects your company's style—somewhere relaxed yet impressive for everyone from senior leadership to support staff.
Timing and Inclusivity
Consider work schedules—weekday evenings, lunch events, or even weekends—and plan inclusive entertainment and catering that everyone can enjoy.
A thoughtfully organised office party strengthens team spirit and leaves lasting positive memories.
Read our guide on planning an office Christmas party to remember!
Is It Worth Hiring Entertainment for a Party?
Entertainment can transform a good gathering into an outstanding one. Parties with live entertainment or professional DJs tend to score 30–50% higher in guest satisfaction surveys thanks to the energy and excitement they bring.
Options include DJs, live bands, magicians, photo booths or interactive games. The right entertainment matches the mood of your audience and the scale of the event. Always read reviews and confirm technical compatibility with your venue. For larger events or milestone celebrations, it adds a genuine wow factor and keeps guests engaged all night.
Read our guide on how to pick appropriate entertainment for your parties
Event Planning Tips for a Surprise Party
Organising a surprise party is an art. Here's how to plan a successful party without giving away the secret:
Secret Coordination
At least 3–5 people should handle invitations, decoys, and logistics quietly.
Decoy Events
Arrange a plausible cover story or activity to ensure the guest of honour arrives unsuspecting.
Role Assignment
Designate a lead for setup, one for greeting guests, and one to coordinate the big reveal.
Venue Access
Opt for a venue like Stone Court House that permits early setup and discreet arrivals to avoid surprises being spoiled.
Personality Match
Align the party's theme, music, and food with what the guest will truly love.
Capture the Moment
Hire a photographer or videographer to document the surprise and the celebrations that follow.
With smooth planning and the right venue, your surprise party will become the stuff of legend.
Party Planning FAQs
What’s the ideal party length for different types of events?
For informal gatherings or birthday parties, 3-4 hours is ideal. Corporate or office parties may last 2-3 hours, while larger celebrations at venues like Stone Court House can range from half-day to evening events, depending on schedule and guest preferences.
How can I manage the party if I want to enjoy it too?
Delegate tasks, hire experienced venue staff or entertainers, and rely on a detailed party planning checklist. Venues such as Stone Court House offer support services, allowing you to enjoy the event without stress.
What are the most common things people forget when planning a party?
People often forget to confirm AV compatibility, accessibility, extra seating, dietary requirements, and clear communications with suppliers. Having a party planning checklist helps avoid these oversights.
Should I include a dress code for my party?
Including a dress code is helpful, especially for formal or themed parties. Mention it in the invitation to ensure your guests are comfortable and the atmosphere matches your celebration at Stone Court House or another venue.
Final Thoughts: Make Your Next Party One to Remember
Every remarkable event starts with thoughtful party planning, a carefully chosen venue and just the right balance of excitement and hospitality. Whether you're hosting a sophisticated birthday bash, an intimate baby shower or an upbeat office celebration, the keys are preparation, timing and a welcoming atmosphere. Start your plans early, use our guide to planning a party, and let Stone Court House inspire a celebration where every detail shines. Your next unforgettable party begins here.
Ready to Start Planning? Make Stone Court House Part of Your Celebration
Let's put your party plans into action at our hotel in Maidstone. Enquire today about our venue hire for birthday parties, anniversaries or company events, and discover how our historic setting and luxurious touches will make your next party a true stand-out.
Email reservations@stonecourthouse.com or call 01622 200391 – we can't wait to help you celebrate!